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Bylaw I. Membership:
Section 1.
There shall be one
type of membership in the organization: regular.
Section 2.
Any eligible member
of a sorority or fraternity who completes and signs a membership application
shall be deemed a regular member upon filing of the application with the
Recording Secretary and approval of the Council Body.
Section 3.
Any representative
may be replaced by another member of their prospective organization, for
conduct obviously contrary to the constitution of the organization for
the conduct, which grossly impairs the rights of the members to enjoy the
benefits of the organization.
The offending representative
shall have a right to a hearing before the organization at a regular meeting
and may be replaced only upon the affirmative vote of 3/4 of the voting
members present.
Bylaw II. Financial
procedures:
Section 1.
Treasurer
A. It shall be the duty of
the treasurer to receive and disburse all funds, maintain proper accounts
thereof, and give written reports on a weekly basis and to render a full
report on the close of his/ her term of office.
B. Within one month of the
close of each semester he/ she shall submit a budget of estimated income
and expenses of the next semester for adoption by the Council.
C. All funds shall
be held in a special deposit account and be disbursed only by the Treasurer
and President.
D. The books of the Council
shall ordinarily be held in a designated area open to inspection by any
member. At the close of the term of office, the books shall be submitted
for audit.
Section 2.
Revenue:
A. The Executive Body shall
collect the following from each member fraternity, sorority, regular, or
probationary:
1.Basic dues of
twenty-five dollars each semester per active fraternity and sorority at
the beginning of each semester.
2.Assessments, as
specifically authorized by a simple majority vote of the Executive and
Council Bodies, to meet deficits or other financial situations.
B. Accounts shall be due and
payable upon presentation of a statement. If any portion thereof is unpaid
after thirty (30) days, the fraternity or sorority concerned automatically
loses its voting privileges.
C. A fine of twenty-five
dollars will be imposed if both delegates are absent from the regular meeting.
An Executive Officer does
not constitute a delegate.
D. If a meeting is cancelled
for lack of quorum, the council automatically fines twenty-five dollars
to the houses that do not attend.
E. The Executive body for
reasons acceptable to them by a 2/3 vote may waive fines.
Statements of all assessments
shall be distributed monthly to all fraternities and sororities concerned
and shall be payable upon presentation.
Bylaw III. Officers:
Section 1.
The President
shall preside at all meetings of the organization.
He/ she presents policies,
views and opinions of the organization in its relations with the campus
and commissioner at large.
He/ she have such further
power and duties: form agendas for each meeting, call special meetings,
chair standing and special committees, and votes only in a case of a tie.
(In the event of secret ballot the President's vote will only be revealed
in a tie.)
Section 2.
The 1st Vice
President shall preside at organization meetings in the absence of
the President.
He/ she shall be the official
spokesperson and representative for the organization in the absence of
the President.
He/ she shall perform all
legal duties assigned to him/her by the President.
He/ she shall be in-charge
of at least one community service project per semester.
Section 3.
The 2nd Vice
President shall be in-charge of all developing stages and all transactions
involving the annual Long Beach Greek Step Show.
He/ she shall be in-charge
of developing programs for the National Pan-Hellenic Council week held
the third week of the fall semester.
Section 4.
The Treasurer
shall handle all financial affairs and budgeting of the organization maintaining
all necessary accounting records.
Chairs the Finance committee.
All disbursements require
the majority approval of the organization.
He/ she shall give a monthly
financial status report.
It shall be the duty of the
Treasurer to receive and disburse all funds, maintain proper accounts thereof,
and give written reports on a weekly basis and to render a full report
on the close of his/ her term of office.
All funds shall be held in
a special deposit account and be disbursed only by the Treasurer and President.
Section 5.
The Recording
Secretary shall take minutes at all meetings of the organization.
He/ she shall be responsible
for keeping these on file and submitting required copies to all organization
members at the preceding meeting in the Executive and Council Body meeting.
Section 6.
The Corresponding
Secretary is in-charge of securing rooms.
He/ she shall be responsible
for all organization correspondence and shall keep copies on file.
He/ she shall notify members
of all meetings and events.
Section 7.
The Historian
shall take pictures at all events and provide pictures for campus yearbook.
The Historian shall write
and coordinate history for the National Pan-Hellenic Council.
Section 8.
The Sergeant
at Arms keeps order in meeting, collects, and counts ballots for elections.
Keeps copy of the Constitution
and Bylaws at all meetings.
Keeps a record of all votes.
In case of his/ her absence the president will appoint a Sergeant at Arms.
Section 9.
The Black Student
Union Reporter is appointed by chairperson to attend all Black Student
Union meetings and reports to the Council.
Section 10.
In the event that
an elected officer is unable to fulfill his term of office, then the succession
of officers as stated in the constitution will apply.
If the Executive Body deems
the succession is not appropriated an election will be held or appointment
by the President.
Section 11.
To be eligible for
office in the organization, the candidate must carry at least six units
at California State University, Long Beach.
Section 12.
The term of office
for the officers of the organization shall be for two semesters. Any officer
can be re-elected as the organization deems necessary.
Bylaw IV. Advisors:
Section 1.
There shall be one
advisor assigned to the National Pan-Hellenic Council from Student Life
and Development.
Bylaw V. Committees:
Section 1.
Standing committee.
This committee shall report to the President.
Section 2.
The President shall
have the authority to create special committee to further the purposes
of the organization. This committee shall report to the President.
Bylaw VI. Elections:
Section 1.
Elections will be
held once each year at the end of the spring semester.
Section 2.
At least one week's
notice shall be provided for any meeting at which an election is to be
held.
Section 3.
Elections shall
be by secret ballots.
Section 4.
2/3 of the Council
body shall constitute a quorum for an election.
Section 5.
A majority of all
votes cast in the election shall be necessary to elect.
If no candidate receives
a majority, a run-off election shall be held between the two candidates
receiving the largest number of votes.
Bylaw VII.
Method
to Amend the Bylaws:
Section 1.
Proposed bylaw amendments
by a member shall be presented to the organization, in writing, two meetings,
before it may be voted upon.
Section 2.
Approval by 2/3
of the voting members present at a regular meeting shall pass a proposed
Amendment.
The Amendment shall be put
into effect immediately unless otherwise stipulated in the amendment.
The Recording Secretary shall
record the Amendment in the National Pan-Hellenic Council Constitution
and provide a revised Constitution to each fraternity and sorority.
Bylaw VIII. Quorum:
Section 1.
The number of representatives
that constitute a quorum shall be 2/3 of the Council body.
Section 2.
In voting, a majority
shall consist of more than fifty percent of those voting.
Bylaw IX. Parliamentary
Authority:
Source of Authority
shall be, "Robert's rules of order."
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